Professional considerations when presenting to the public

The Whitefriargate project has reached the point that we will be presenting to a public audience. With this happening, it is critical that we begin to consider professional considerations when presenting to the public. After watching a few videos, I have come up with a list of things that we need to consider when presenting to the public, These are;

  • Prevent overcrowding of staff – This means that we should only have two or three people watching over the project as having 6-7 individuals all at one point will be an overcrowding and isn’t necessary

 

  • Know the project well and be able to answer any questions that may arise – Professionalism is being able to answer any questions correctly in a way the audience will understand or be able to direct someone to the answer to the question such as to another individual in the group or to a particular website.

 

  • Make sure all equipment is transferable and in working order – This means only travelling light and not over packing equipment that we do not need. For the project we will need to find a way to transport all of the equipment, due to the distance between Hull College and Prospect Centre, then the best way for us to move the equipment fast yet safe would be either someones car or even a taxi. I feel for the project we will need the following;
  • Leaflets
  • A PC and Monitor
  • Banners
  • Occulus rift
  • Controller
  • A table
  • Have a plan set up for who will be taking shifts – This means after every so many hours we swap with other members of the group for example if myself and another individual take a morning shift being 3-4 hours long, then we could swap with another two individuals to give ourselves a break and to give a fresh perspective on presenting the project keeping moods stable and not slacking professionally.
  • Have a plan B for when something doesn’t go to plan – This means have a back up option available for example if someone doesn’t turn up or if a piece of equipment goes down. If we do not consider the worst outcomes then we will not be prepared for them.

 

  • Be able to communicate with each other effectively – With good communication we can effectively hold discussions with large groups of individuals and be able to allow them to have a turn playing on the project and answer any questions they may have. With bad communication this will affect our professionalism and functionality as a group and this will affect the public’s experience of the project.

 

  • Be presentable as we will be presenting on behalf of Hull College – This means we need to dress presentably and act as the college would want us to, in a smart, polite and professional manner.
  • Know the audience well and know how to explain things in the correct way for them to understand – This means not overcomplicating conversations with talk of software suites, we only need to be simple and talk about things that will be meaningful for them such as what areas of Whitefriargate we have done, how long it took us and maybe reflect on the era of the project.

 

  • Visit the location beforehand to know how we can adjust our equipment to suit the rooms style but also to who we may be catering for – If the area is small then we will need to adjust accordingly for example less staff or less equipment, if we have a large area to entertain then we will place more staff and expand our stalls to cater to demand.
  • Have something for the audience to take away with them to remember the event – This gives us a range of things we could distribute to the project such as a hand out with more information about the project, A business card with the project title and website on it. We could maybe reward those who play with the project with things such as a bag of sweets or goodies to give the player a more positive outlook on the project and they will be more likely to talk about the project to their friends and family this way.

 

  • Less is more, be simple and only say and show what really matters – This means don’t go over the top with presenting, keep it plain and simple so that the audience can enjoy the experience and remember it rather than walk away and forget everything they have been told.

 

  • Be enthusiastic – If you are not enjoying yourself, then it is highly likely your audience won’t either.

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